Your committee

President

  • The welcoming face of the club 

  • Sets an example that influences the way the club is perceived 

  • Represent the club at internal and external functions 

  • Works alongside the Club Chairperson to help smooth the administration 

  • Provides impartial advice based on their broad experience 

  • Has a charismatic personality 

  • Confident and good at communicating 

  • Tactful and discreet 

  • Well-versed in the running of the club 

  • Analytical and good at solving problems 

  • Familiar with good business practices and procedures

Secretary

  • Manages and records all inward and outward club correspondence, making sure the necessary actions are followed up 

  • Manages legal and insurance matters 

  • Provide the necessary details to the RFU and any Constituent Bodies (CB) 

  • Maintains the records of club members and former members

  • Distributes the right paperwork to the right people in the club 

  • Organises the AGM, Management Committee and club meetings, preparing agendas and paperwork, and takes minutes 

  • Communicates any important matters between the RFU, CB, and leagues, showing a thorough understanding of the rules of all these bodies 

  • A capable manager who gets things done 

  • Able to delegate effectively 

  • Confident and good at communicating 

  • Skilled at administration and meeting procedures 

  • Well-organised and conscientious 

  • IT literate

Team Manager

  • Well-organised and conscientious

  • Enthusiastic and motivating

  • A good listener who’s easy to approach, and a good communicator

  • A good timekeeper

  • Familiar with the club and its vision

  • Makes sure all players are registered before the first match by getting all the appropriate information from each player

  • Fills in team sheets and other relevant forms before matches

  • Arranges for the team jerseys to be washed between matches, and that all kit is returned after a match

  • Ensures the team turns out properly dressed for matches, mouthguards and safety studs especially

  • Makes sure players, coaches and supporters know where they’re playing and training each week

  • Represents the team at club meetings

  • Coordinates and proposes a fixture list for the team which reflects the ambitions of the

  • club in terms of playing strength and finance

  • Arrange and confirm the list in writing before the start of each season

  • Deals with match cancellations, finding new fixtures

  • Handles any fixture queries throughout the season, and confirms fixtures with opponents

  • Arranges referees and pitch booking for games

  • Ensures visiting teams are provided with kick-off times, directions to the ground, etc.

Chairman

  • Arranges and chairs Management Committee meetings, Emergency Committee Meetings and Special/Annual General Meetings 

  • Leads the club development 

  • Attends sub-committee meetings if they concern club policy  Ensures health and safety policies are created in accordance with the latest legislation and ensure that these policies are implemented by management and volunteers. 

  • A charismatic and inspiring leader 

  • Well-acquainted with the running of the club 

  • An experienced and effective manager 

  • Confident and good at communicating 

  • Familiar with business administration and practices 

  • Diplomatic and discreet 

  • Well-organised

Treasurer

  • Plans and monitors an annual budget

  • Prepare and present the accounts

  • Deposits money and issue receipts promptly

  • Keeps accurate records of all transactions, and keeps the committee informed of any trends or issues

  • Prepares and submits any statutory documents needed (as appropriate)

  • Renews insurances annually

  • Makes sure the club has paid relevant affiliation fees

  • Raise invoices and undertake credit control as required

  • Deals with suppliers, coordinate timely payments, ensure appropriate documentation obtained

  • Manages cash flow

  • Monitors membership subscription income (likely in conjunction with the Secretary)

  • Financially knowledgeable, with skills covering bookkeeping, accounting.

  • Numerate

  • Careful and confident with figures, cash and cheques

  • A good record-keeper

  • Good with a computer and any relevant programs

  • Aware and decisive

Social Secretary

  • Enthusiastic, sociable and motivated

  • Committed to the club

  • A good and easy communicator

  • Able to organise and motivate everyone

  • Able to creatively include all areas of the club

  • Creates an annual ‘social calendar’ and agrees a budget for events

  • Organise club functions including pre-season and end of season events and the Christmas party

  • Books venues and entertainment

  • Identifies opportunities for fundraising social events

  • Plans and organises fundraising events

  • Collects fundraising money and passes it on to the Treasurer

  • Monitors and accurately record the success of fundraising activities

  • Encourages new members into the club

  • Motivates members to attend club events

  • Promotes healthy participation in a fun club

Social Media Secretary

  • Maximises publicity for the club’s games, events and activities

  • Supports the main club spokesperson in their relationships with external media

  • Oversees internal channels like the website, Twitter, Facebook, Instagram and Welcome Packs

  • Communicates results of every home game ASAP

  • Keeps up-to-date on the latest happenings in the club and the local/international LGBT/IGR community

  • Provides reports of matches where necessary

  • Oversee the club archive of records and photos

  • A good communicator

  • Passionate about rugby

  • Media savvy

  • Efficient and a quick thinker

  • Meticulous over the details

  • A team player

Volunteers

Head Coach

  • Knowledgeable about the game

  • Enthusiastic

  • Confident and good at communicating

  • Committed to fair play

  • Well-organised and a good timekeeper

  • Approachable and good with people

  • Plans and runs safe, effective training sessions

  • Retain players and work with relevant committee members and volunteers to recruit players

  • Builds team spirit and encourage participation

  • Develop individuals’ skill, confidence and fitness

  • Selects the team and set the tactics, alongside the Assistant Coach and Team Manager

  • Promotes fair play, team standards and codes of conduct

Assistant Coach

  • Knowledgeable about the game

  • Enthusiastic

  • Confident and good at communicating

  • Committed to fair play

  • Well-organised and a good timekeeper

  • Approachable and good with people

  • Plans and runs safe, effective training sessions

  • Retain players and work with relevant committee members and volunteers to recruit players

  • Builds team spirit and encourage participation

  • Develop individuals’ skill, confidence and fitness

  • Selects the team and set the tactics, alongside the Head Coach and Team Manager

  • Promotes fair play, team standards and codes of conduct

  • Takes high quality photos at club events, training and matches

  • Processes and makes available the best photos to the Social Media

  • Secretary and club Secretary for use in promotional materials

  • Oversees the club photo archive

  • Creates/updates the website and designs a navigation structure for players, opposition, coaches, volunteers, spectators, members, parents, sponsors, media and other stakeholders

  • Liaises with the committee to ensure club events are well publicised on the site

  • Regularly update the news stories on the front page of the site

  • Ensures the fixtures and results section is kept up to date

  • Promotes the club’s social media channels on the site

  • Promotes the club sponsors (where applicable)

  • Ensures the site complies with the code of conduct and reflects the values of the game

  • Good IT Skills with a good working knowledge of website creation and design

  • Good written English

  • Attention to detail and sound judgement

  • Ensures the club ‘style’ is maintained across all channels and promotional materials

Photographer &

Digital Media Manager

Club Medic

  • Reviews risk assessments of all activities to determine the required level of First Aid cover

  • Arranges first aid and/or immediate care training for new and existing volunteers as required

  • Make sure First Aid kits are accessible to appointed individuals, suitably stocked, in good condition and contents are in date

  • Keeps records of player medical conditions and injuries securely and confidentially and ensure first aiders are briefed on any relevant conditions along with the club Secretary

  • Ensures serious injuries are reported promptly in line with RFU

  • An experienced First Aider or Healthcare Professional

  • Empathetic, enthusiastic and dedicated to the club

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