Roles | wyverns

Your committee

President

The welcoming face of the club 
Sets an example that influences the way the club is perceived 
Represent the club at internal and external functions 
Works alongside the Club Chairperson to help smooth the administration 
Provides impartial advice based on their broad experience 
Has a charismatic personality 
Confident and good at communicating 
Tactful and discreet 
Well-versed in the running of the club 
Analytical and good at solving problems 
Familiar with good business practices and procedures

Secretary

Manages and records all inward and outward club correspondence, making sure the necessary actions are followed up 
Manages legal and insurance matters 
Provide the necessary details to the RFU and any Constituent Bodies (CB) 
Maintains the records of club members and former members
Distributes the right paperwork to the right people in the club 
Organises the AGM, Management Committee and club meetings, preparing agendas and paperwork, and takes minutes 
Communicates any important matters between the RFU, CB, and leagues, showing a thorough understanding of the rules of all these bodies 
A capable manager who gets things done 
Able to delegate effectively 
Confident and good at communicating 
Skilled at administration and meeting procedures 
Well-organised and conscientious 
IT literate

Team Manager

Well-organised and conscientious
Enthusiastic and motivating
A good listener who’s easy to approach, and a good communicator
A good timekeeper
Familiar with the club and its vision
Makes sure all players are registered before the first match by getting all the appropriate information from each player
Fills in team sheets and other relevant forms before matches
Arranges for the team jerseys to be washed between matches, and that all kit is returned after a match
Ensures the team turns out properly dressed for matches, mouthguards and safety studs especially
Makes sure players, coaches and supporters know where they’re playing and training each week
Represents the team at club meetings
Coordinates and proposes a fixture list for the team which reflects the ambitions of the
club in terms of playing strength and finance
Arrange and confirm the list in writing before the start of each season
Deals with match cancellations, finding new fixtures
Handles any fixture queries throughout the season, and confirms fixtures with opponents
Arranges referees and pitch booking for games
Ensures visiting teams are provided with kick-off times, directions to the ground, etc.

Chairman

Arranges and chairs Management Committee meetings, Emergency Committee Meetings and Special/Annual General Meetings 
Leads the club development 
Attends sub-committee meetings if they concern club policy  Ensures health and safety policies are created in accordance with the latest legislation and ensure that these policies are implemented by management and volunteers. 
A charismatic and inspiring leader 
Well-acquainted with the running of the club 
An experienced and effective manager 
Confident and good at communicating 
Familiar with business administration and practices 
Diplomatic and discreet 
Well-organised

Treasurer

Plans and monitors an annual budget
Prepare and present the accounts
Deposits money and issue receipts promptly
Keeps accurate records of all transactions, and keeps the committee informed of any trends or issues
Prepares and submits any statutory documents needed (as appropriate)
Renews insurances annually
Makes sure the club has paid relevant affiliation fees
Raise invoices and undertake credit control as required
Deals with suppliers, coordinate timely payments, ensure appropriate documentation obtained
Manages cash flow
Monitors membership subscription income (likely in conjunction with the Secretary)
Financially knowledgeable, with skills covering bookkeeping, accounting.
Numerate
Careful and confident with figures, cash and cheques
A good record-keeper
Good with a computer and any relevant programs
Aware and decisive

Social Secretary

Enthusiastic, sociable and motivated
Committed to the club
A good and easy communicator
Able to organise and motivate everyone
Able to creatively include all areas of the club
Creates an annual ‘social calendar’ and agrees a budget for events
Organise club functions including pre-season and end of season events and the Christmas party
Books venues and entertainment
Identifies opportunities for fundraising social events
Plans and organises fundraising events
Collects fundraising money and passes it on to the Treasurer
Monitors and accurately record the success of fundraising activities
Encourages new members into the club
Motivates members to attend club events
Promotes healthy participation in a fun club

Social Media Secretary

Maximises publicity for the club’s games, events and activities
Supports the main club spokesperson in their relationships with external media
Oversees internal channels like the website, Twitter, Facebook, Instagram and Welcome Packs
Communicates results of every home game ASAP
Keeps up-to-date on the latest happenings in the club and the local/international LGBT/IGR community
Provides reports of matches where necessary
Oversee the club archive of records and photos
A good communicator
Passionate about rugby
Media savvy
Efficient and a quick thinker
Meticulous over the details
A team player

Volunteers

Head Coach

Knowledgeable about the game
Enthusiastic
Confident and good at communicating
Committed to fair play
Well-organised and a good timekeeper
Approachable and good with people
Plans and runs safe, effective training sessions
Retain players and work with relevant committee members and volunteers to recruit players
Builds team spirit and encourage participation
Develop individuals’ skill, confidence and fitness
Selects the team and set the tactics, alongside the Assistant Coach and Team Manager
Promotes fair play, team standards and codes of conduct

Assistant Coach

Knowledgeable about the game
Enthusiastic
Confident and good at communicating
Committed to fair play
Well-organised and a good timekeeper
Approachable and good with people
Plans and runs safe, effective training sessions
Retain players and work with relevant committee members and volunteers to recruit players
Builds team spirit and encourage participation
Develop individuals’ skill, confidence and fitness
Selects the team and set the tactics, alongside the Head Coach and Team Manager
Promotes fair play, team standards and codes of conduct

Takes high quality photos at club events, training and matches
Processes and makes available the best photos to the Social Media
Secretary and club Secretary for use in promotional materials
Oversees the club photo archive
Creates/updates the website and designs a navigation structure for players, opposition, coaches, volunteers, spectators, members, parents, sponsors, media and other stakeholders
Liaises with the committee to ensure club events are well publicised on the site
Regularly update the news stories on the front page of the site
Ensures the fixtures and results section is kept up to date
Promotes the club’s social media channels on the site
Promotes the club sponsors (where applicable)
Ensures the site complies with the code of conduct and reflects the values of the game
Good IT Skills with a good working knowledge of website creation and design
Good written English
Attention to detail and sound judgement
Ensures the club ‘style’ is maintained across all channels and promotional materials

Photographer &

Digital Media Manager

Club Medic

Reviews risk assessments of all activities to determine the required level of First Aid cover
Arranges first aid and/or immediate care training for new and existing volunteers as required
Make sure First Aid kits are accessible to appointed individuals, suitably stocked, in good condition and contents are in date
Keeps records of player medical conditions and injuries securely and confidentially and ensure first aiders are briefed on any relevant conditions along with the club Secretary
Ensures serious injuries are reported promptly in line with RFU
An experienced First Aider or Healthcare Professional
Empathetic, enthusiastic and dedicated to the club